Privacy Notice

We respect you and your child’s privacy when you use our services and we are committed to complying with privacy legislation.

This ‘Privacy Notice’ explains how we use and protect your personal information. Ilemela Schools has a Data Coordinator whose role it is to ensure that any personal information processed by the School is processed fairly and lawfully.

Questions or Concerns?
If you have any questions regarding how we look after your personal information, please contact us at: info@ilemelaschools.ac.tz

Why do we use personal information?

We may need to use information about you and your child to:

Deliver services and academic support;
Manage those services and school operations;
Train and manage the employment of our staff;
Investigate worries or complaints regarding our services;
Budget and keep track of spending;
Check the quality of services and academic standards;
Help with research and planning of new educational services.

Legal reasons for processing

Generally, we collect and use personal information in the following circumstances:

Consent from you or a legal representative
Performance of an enrolment contract
performance of statutory duties
Emergency protection (vital interests)
Legal requirements and employment purposes
Data made publicly available by you
Substantial public interest or public health

How we protect your information

We maintain secure records (on paper and electronically). Access is strictly limited to authorized personnel. Our security includes:

Encryption: Hiding information so it cannot be read without a secret code or password.
Pseudonymisation: Hiding parts of personal information so only specific staff can see it.
Access Control: Strict system and network permissions to prevent unauthorized viewing.
Staff Training: Regular training on handling sensitive information.
Regular Testing: Constant updates and security patches to our technology.

Your Privacy Rights

You have specific rights to control how we process your information:

Right of Access: You can ask for all information we hold about you.
Right to Rectify: You can challenge and correct inaccurate factual information.
Right to Erasure: You can request deletion where data is no longer needed or consent is withdrawn.
Right to Restrict: You can limit how we use your data during disputes over accuracy.

            Note on Retention: We keep your personal information for as long as is legally required or necessary for the purposes listed above, as detailed in our 'retention schedule'.
        

External Advice

For independent advice about data protection, privacy, and data sharing issues, you may contact the Supervisory Authority:

Developer
Aeon Coda technologies
coda@ilemelaschools.ac.tz